Volunteer Guidelines

Join our team and be part of this enjoyable event!

We need people to help staff the event and ensure participants have a successful day. It’s a great way to be (more) involved with the Winchester business community.

Volunteering is great fun first and foremost, but also really rewarding! You get to be there for participants during their Winchbiz sessions, to show them how much their commitment means to the business community, and to help make it a memorable day. We’ll provide you with your own volunteer t-shirt so you feel part of the team.

What activities will I be involved in?

As part of the event, roles could include:

  • Helping at the registration desk
  • Helping to create the agenda
  • Helping to transcribe the agenda onto a Google Sheet
  • Directing participants to sessions
  • Taking notes/taking photographs at sessions
  • Social media reporting

What benefits will I receive?

In return, as one of our event volunteers you’ll benefit from:

  • helping people interested in learning and sharing from each other
  • being part of a fun, enthusiastic and supportive team
  • briefing and support on the days
  • you’ll also receive complimentary food and hot drinks, and you’re welcome to join in any additional social activities before or after the event

What skills do I need?

We are looking for people able to support the smooth running of the event, people who enjoy being part of a team, who are reliable and like helping others! You don’t need previous experience and all briefings and support will be given on the day.

Please note event volunteer roles are usually confirmed on the day of the event.

What’s the next step?

If this sounds like you and you want to have fun and make a difference then contact the organising team and we will then arrange for you to speak with the Organising team person/people responsible for volunteers.

WHAT WILL HAPPEN AT THE EVENT?

A Warm Welcome

A designated person will greet volunteers on the day. They will thank the volunteer for their time and emphasise how important their contribution is going to be before they get started. They will run through things such as health and safety. They will make sure everyone knows each other before we get started, and give them a chance to ask any questions. They will also ensure the volunteers have everything they need (volunteer t-shirt, secure storage). Volunteers will be set up to succeed

Volunteers WILL HAVE specific tasks

We will make sure every volunteer knows what they are expected to do. We will try to switch volunteers between tasks to make it fair and enjoyable.

Our volunteers will have structure, but freedom too

We know this sounds a little contradictory. Structure in the sense that we will aim to make sure everyone knows how long they will be needed, and have a clear system for breaks as well as taking part in some of the sessions. Freedom meaning we will be flexible with our volunteers and make sure they feel empowered.

Who’s responsible?

We will make sure volunteers know who to go to if they need help with a task. We aim to have small groups of volunteers reporting to a respective team leader or volunteer supervisor.

Checking in with our volunteers

We will recognise when people want to take on more responsibility, and be flexible if a volunteer is struggling with a task. It’s important for us to make sure volunteers are happy working with each other too. We will endeavour to support any volunteer who has a difficult experience as soon as the volunteer needs it and not put it off to when we have the time!

Sources: The Event Manager’s Guide to Managing Event Volunteers by 20 Bedford Way, On the Day Event Volunteer by Macmillan Cancer Support. Guidance for volunteers Open Data Camp

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